Budget Process: Financial Oversight

Navigate the links to the Budget Process pages below to become familiar with the various aspects of campus budgeting at SF State.

Financial Oversight

CSU policy -- and sound business practices -- require the campus to perform timely, financial reviews to inform campus decision-makers of conditions affecting our campus budget and financial performance. Each Fiscal Year we will conduct periodic financial reviews, typically in Fall, Winter and Spring.

The expectation is to provide reasonably realistic and practical projected expenditures/revenues for the remainder of the fiscal year. Any significant changes to the budget plan should be highlighted in the Certification of Financial Actions with detailed documentation to support the changes.

BAO is always available to meet with your staff to discuss the Financial Review report process. If you have any questions, please schedule an in-person or over-the-phone appointment with any of the budget analysts. Visit our Who We Are page for our contact information of Our Team.

Fiscal Year 2021-22

Financial Review Instructions

Operating Budget Financial Review Timeline

tasks to process the thrice yearly financial review of operating programs
TASK TIME FRAME FALL
REVIEW DATES
WINTER
REVIEW DATES
SPRING
REVIEW DATES
RESPONSIBILITY
Training/Q&A sessions provided at the cabinet level

Ongoing through duration of financial review process

Training and Q&A sessions provided ongoing through duration of financial review process. Session sign-ups are closed. Training and Q&A sessions provided ongoing through duration of financial review process. Session dates TBA.   BAO & Cabinets
Financial Review Call Two weeks before Accounting Period Close Sep 28, 2021 Jan 3, 2022   BAO
Open the Current Year Projection (CYP) module in SF_PBCS System The day after Accounting Period Close as announced by Fiscal Affairs

Oct 14, 2021

Jan 18, 2022   BAO
Continually monitor progress and provide support Four weeks Ongoing through duration of financial review process. Ongoing through duration of financial review process. Ongoing through duration of financial review process. BAO
Cabinet reports and Certification of Financial Actions submitted to BAO Soft Close:
5PM DEADLINE TO SUBMIT DATA
First Snapshot in CYP
Nov 9, 2021 Feb 8, 2022   BAO & Cabinets
Cabinet/Division reports reviewed and changes to Certification of Financial Actions submitted to BAO if needed Hard Close:
Final Snapshot in CYP, and all CYP users access set to view only at 5 PM
Nov 16, 2021 Feb 15, 2022   BAO & Cabinets
Financial report submitted to the University President After CFO and VPs reviews Nov 23, 2021 Feb 22, 2022   BAO

 

Capital Projects Financial and Status Review Timeline

tasks to process the quarterly financial review of capital projects
TASK TIME FRAME ESTIMATED
1ST
QUARTER
DATE
ESTIMATED
2ND
QUARTER
DATE
ESTIMATED
3RD
QUARTER
DATE
ESTIMATED
YEAR-END
DATE
RESPONSIBILITY
Accounting Period Close Soon after end of
calendar month
Oct 15 Jan 14 Apr 15 Jul 15 Fiscal Affairs
Preparation of Capital Project (CP) Financial
& Status Reports
Soon after Accounting
Period Close
Oct 15-22 Jan 14-21 Apr 15-22 Jul 15-22 BAO
CP Financial & Status Reports sent to CPDC/ITS 5 Business days after
Accounting Period
Close
Oct 22 Jan 28 Apr 22 Jul 22 BAO
CP Financial & Status Reports submitted to BAO 2 weeks after BAO
distributes the reports
Nov 5 Feb 11 May 6 Aug 5 CPDC / ITS
Consolidated CP Financial & Status Report reviewed 2 weeks after receipt
of the reports
Nov 19 Feb 25 Jun 20 Aug 19 BAO
Final consolidated CP Financial & Status Report
submitted to CFO
Soon after the
consolidated
report review
Nov 22 Feb 28 Jun 23 Aug 22 BAO

 

 

 

 

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