Navigate the links to the Budget Process pages below to become familiar with the various aspects of campus budgeting at SF State.
Financial Oversight
CSU policy -- and sound business practices -- require the campus to perform timely, financial reviews to inform campus decision-makers of conditions affecting our campus budget and financial performance. Each Fiscal Year we will conduct periodic financial reviews, typically in Fall, Winter and Spring.
The expectation is to provide reasonably realistic and practical projected expenditures/revenues for the remainder of the fiscal year. Any significant changes to the budget plan should be highlighted in the Certification of Financial Actions with detailed documentation to support the changes.
BAO is always available to meet with your staff to discuss the Financial Review report process. If you have any questions, please schedule an in-person or over-the-phone appointment with any of the budget analysts. Visit our Who We Are page for our contact information of Our Team.
Fiscal Year 2021–2022
Financial Review Instructions
Operating Budget Financial Review Timeline
| TASK | TIME FRAME | FALL REVIEW DATES |
WINTER REVIEW DATES |
SPRING REVIEW DATES |
RESPONSIBILITY |
|---|---|---|---|---|---|
| Training/Q&A sessions provided at the cabinet level |
Ongoing through duration of financial review process |
Training and Q&A sessions provided ongoing throughout duration of financial review process. Session sign-ups are closed. | Training and Q&A sessions hosted Jan. 19 -- Feb. 7, and support provided throughout duration of financial review process. Visit Qualtrics to sign up for a session (external link) | BAO & Cabinets | |
| Financial Review Call | Two weeks before Accounting Period Close | Sep. 28, 2021 | Jan. 3, 2022 | BAO | |
| Open the Current Year Projection (CYP) module in SF_PBCS System | The day after Accounting Period Close as announced by Fiscal Affairs |
Oct. 14, 2021 |
Jan. 18, 2022 | BAO | |
| Continually monitor progress and provide support | Four weeks | Ongoing through duration of financial review process. | Ongoing through duration of financial review process. | Ongoing through duration of financial review process. | BAO |
| Cabinet reports and Certification of Financial Actions submitted to BAO | Soft Close: 5PM DEADLINE TO SUBMIT DATA First Snapshot in CYP |
Nov. 9, 2021 | Feb. 8, 2022 | BAO & Cabinets | |
| Cabinet/Division reports reviewed and changes to Certification of Financial Actions submitted to BAO if needed | Hard Close: Final Snapshot in CYP, and all CYP users access set to view only at 5 PM |
Nov. 16, 2021 | Feb. 15, 2022 | BAO & Cabinets | |
| Financial report submitted to the University President | After CFO and VPs reviews | Nov. 23, 2021 | Feb. 22, 2022 | BAO |
Capital Projects Financial and Status Review Timeline
| TASK | TIME FRAME | ESTIMATED 1ST QUARTER DATE |
ESTIMATED 2ND QUARTER DATE |
ESTIMATED 3RD QUARTER DATE |
ESTIMATED YEAR-END DATE |
RESPONSIBILITY |
|---|---|---|---|---|---|---|
| Accounting Period Close | Soon after end of calendar month |
Oct. 15 | Jan. 14 | Apr. 15 | Jul. 15 | Fiscal Affairs |
| Preparation of Capital Project (CP) Financial & Status Reports |
Soon after Accounting Period Close |
Oct. 15 -- 22 | Jan. 14 -- 21 | Apr. 15 -- 22 | Jul. 15 -- 22 | BAO |
| CP Financial & Status Reports sent to CPDC/ITS | 5 Business days after Accounting Period Close |
Oct. 22 | Jan. 28 | Apr. 22 | Jul. 22 | BAO |
| CP Financial & Status Reports submitted to BAO | 2 weeks after BAO distributes the reports |
Nov. 5 | Feb. 11 | May. 6 | Aug. 5 | CPDC / ITS |
| Consolidated CP Financial & Status Report reviewed | 2 weeks after receipt of the reports |
Nov. 19 | Feb. 25 | Jun. 20 | Aug. 19 | BAO |
| Final consolidated CP Financial & Status Report submitted to CFO |
Soon after the consolidated report review |
Nov. 22 | Feb. 28 | Jun. 23 | Aug. 22 | BAO |