Navigate the links to the Budget Process pages below to become familiar with the various aspects of campus budgeting at SF State.
Financial Oversight
CSU policy -- and sound business practices -- require the campus to perform timely, financial reviews to inform campus decision-makers of conditions affecting our campus budget and financial performance. Each Fiscal Year we will conduct periodic financial reviews, typically in Fall, Winter and Spring.
The expectation is to provide reasonably realistic and practical projected expenditures/revenues for the remainder of the fiscal year. Any significant changes to the budget plan should be highlighted in the Certification of Financial Actions with detailed documentation to support the changes.
BAO is always available to meet with your staff to discuss the Financial Review report process. If you have any questions, please schedule an in-person or over-the-phone appointment with any of the budget analysts. Visit our Who We Are page for our contact information of Our Team.
Financial Review Instructions
Operating Budget Financial Review Timeline
| TASK | TIME FRAME | FALL REVIEW DATES |
WINTER REVIEW DATES |
RESPONSIBILITY |
|---|---|---|---|---|
|
Training/Q&A sessions provided for the campus business partners |
Ongoing through duration of financial review process |
Training and Q&A sessions provided throughout duration of financial review process. |
Training and Q&A sessions provided throughout duration of financial review process. |
BAO & Cabinets |
| Financial Review Call | Soon after Accounting Period Close | Oct. 9, 2023 |
TBD |
BAO |
| The Current Year Projection (CYP) seeded in PBCS System | Soon after Accounting Period Close as announced by Fiscal Affairs |
Oct. 16, 2023 |
TBD | BAO |
| Continually monitor progress and provide support | Four weeks | Through duration of financial review process. | Through duration of financial review process. | BAO |
| Cabinet reports and Certification of Financial Actions submitted to BAO | Soft Close: 5PM DEADLINE TO SUBMIT DATA First Snapshot in CYP |
Nov. 9, 2023 | TBD | BAO & Cabinets |
| Cabinet reports reviewed and changes to Certification of Financial Actions submitted to BAO if needed | Hard Close: Final Snapshot in CYP, and all CYP users access set to view only at 5 PM |
Nov. 17, 2023 | TBD | BAO & Cabinets |
| Financial report submitted to the University President | After CFO and VPs reviews | Nov. 22, 2023 | TBD | BAO |
Capital Projects Financial and Status Review Timeline
| TASK | TIME FRAME | FIRST QUARTER DATE |
SECOND QUARTER DATE |
THIRD QUARTER DATE |
YEAR-END |
RESPONSIBILITY |
|---|---|---|---|---|---|---|
| Accounting Period Close | Soon after the end of the calendar month |
Oct. 13, 2023 | Jan. 12, 2024 | Apr. 12, 2024 | Jul. 12, 2024 | Financial Services |
| Preparation of Capital Project (CP) Financial & Status Reports |
Soon after Accounting Period Closed |
Oct. 13 - 20, 2023 | Jan. 12 - 19, 2024 | Apr. 12 - 19, 2024 | Jul. 12 - 19, 2024 | BAO |
| CP Financial & Status Reports sent to CPDC/ITS | 5 Business days after Accounting Period Closed |
Oct. 20, 2023 | Jan. 19, 2024 | Apr. 19, 2024 | Jul. 19, 2024 | BAO |
| CP Financial & Status Reports submitted to BAO | 2 weeks after BAO distributes the reports |
Nov. 3, 2023 | Feb. 2, 2024 | May. 3, 2024 | Aug. 2, 2024 | CPDC / ITS |
| Consolidated CP Financial & Status Report reviewed | 2 weeks after receipt of the reports |
Nov. 17, 2023 | Feb. 16, 2024 | Jun. 17, 2024 | Aug. 16, 2024 | BAO |
| Final consolidated CP Financial & Status Report submitted to CFO |
Soon after the consolidated report review |
Nov. 27, 2023 | Feb. 23, 2024 | Jun. 24, 2024 | Aug. 23, 2024 | BAO |