New Position Request Policy

Purpose

The purpose of these guidelines is to enhance University fiscal accountability and the budget planning process.

 

Policy

All requests for new non-faculty probationary/permanent positions in all funds (includes appointments over 90 days according to current University policy) must be approved by the Cabinet Level Officer and/or President. The request must include a justification about how the position will strengthen the effectiveness of the new or existing program and indicate how the position will be funded. This policy does not apply to appointments less than 90 days, the hiring of a replacement for an employee in a current budgeted position, or to hires resulting from disciplinary action, i.e. reassignment, demotion, termination.

 

Procedures

To request the establishment of a new position, the Dean/Director shall submit a written request to the Cabinet Level Officer for approval. This request must include a justification indicating a funding source of the position and also an explanation of how the position will strengthen the effectiveness of the new or existing program. Upon signature by the Cabinet Level Officer and/or President, the approved request will be sent back to the originating department. The originating department must include an approved copy of this with the recruiting documents sent to Human Resources.

 

Nothing in these guidelines shall be construed as superceding the provisions of collective bargaining agreements.

 

References

For information regarding this policy and procedures, contact Elena Stoian at x81603, Jack Mao at x86621, Tiffany Cheung at x82581or Derek Trang at x82834. For assistance regarding recruitment for non-faculty positions, contact the Human Resources Employment Unit.