Budget Process

FY2018-19

Budget Planning

TASK

DATE
(SELF-SUPPORTED OPERATIONS)

DATE
(OPERATING FUND)

RESPONSIBILITY

DELIVERABLES

Publish Planning, Assumptions, Tools, Templates

Distributed on April 27, 2018

Distributed on
May 25, 2018

BAO

Budget Manual
Budget Assumptions
Allocations for the General Fund units (date TBD)
Prepare THE BUDGET WORKBOOK

Planning Units Budget Development

By 5 p.m. on
June 1, 2018

By 5 p.m. on
June 29, 2018

Planning Units Submit to BAO

THE BUDGET WORKBOOK (current year for GF units)
THE BUDGET WORKBOOK for Self-Supported Operations
(CY budget plan and 4yrs forecasted budget)

BAO Review

From June 4 to
June 22, 2018

From July 2 to
July 20, 2018

BAO

Reviews submitted materials; follows-up with questions to Cabinets, develop key questions for Financial Review Meetings (shared with cabinets and VP’s)

Financial Review Meetings in preparation for the President & CFO review

After BAO office review

After BAO office review

Planning Units Business Managers and VPs
CFO
BAO

These sessions will allow the group an opportunity to understand the forecast and budget information provided by the units as well as the assumptions/factors used to build their forecast and budget.

Meeting with the President and CFO

After CFO and VPs review

After CFO and VPs review

VPs
CFO
President

VPs will present their budget plan including any new initiative requests for President’s review and approval

Campus budget consolidation and submission to CO

Beginning of first quarter of fiscal year

Beginning of first quarter of fiscal year

BAO

FIRMS Budget submission to Chancellor’s office
Original Consolidated Budget upload

Revised Budget approval and upload

First quarter of fiscal year

First quarter of fiscal year

CFO
VPs
President
BAO

Allocations memo will be distributed to the campus cabinets that includes one-time allocations ( PY commitments, Carry forward balances)

 

 

 

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