Administration and Finance

Administration and Finance (A&F) is responsible for the planning, management, and accountability of San Francisco State University’s financial, physical, human, information technology, and residential resources. A&F is committed to delivering service excellence to the campus community. Its mission is to provide levels of service that instill confidence, are responsive to customers’ needs, and are dedicated to innovation in design and delivery. As a part of its commitment to customers, A&F keeps everyone informed about the continuous improvement efforts occurring within the A&F divisions, which include Human Resources, Fiscal Affairs, Information Technology, Environmental Health and Safety, Audit and Advisory Services, and Physical Planning and Development.

Ronald Cortez, Vice President and CFO for Administration and Finance

Ron Cortez joined San Francisco State University as Vice President of Administration and Finance and Chief Financial Officer on July 2, 2013. He oversees a budget of approximately $450 million and provides strategic and operational direction for the University’s nine administration and finance departments. Prior to joining SF State, Cortez served for five years as the associate vice chancellor for administrative services at the University of California, Santa Barbara. At UC Santa Barbara he directed the implementation of a new financial, e-procurement, timekeeping and payroll system. He led negotiations on behalf of the University with the County of Santa Barbara Sheriff’s Department and Fire Department, providing police, fire and paramedic services for the campus’ long-range development plan. He was also awarded a statewide award for higher education-local government collaboration in the area of sustainability. Cortez earned a bachelor’s degree in business administration from San Jose State University, a master’s degree in public administration from Northern Michigan University, a master’s degree in organizational management form Fielding University, and a law degree from Santa Barbara College of Law.

Administration and Finance by Division and Department Group/Area

Cabinet Division Department Group/Area   2015-16 Initial Budget (A) 2015-16 Revised Budget (B) 2015-16
Actuals (C)
2016-17 Initial Budget (D) 2015-16 Revised Budget to
2015-16 Actuals Variance
(B-C)
2016-17 Initial Budget to
2015-16 Actuals Variance
(D-C)
                   
Administration and Finance              
  VP Administration and Finance Office of Vice President Administration and Finance   1,159,632 4,996,902 4,559,964 1,172,196 436,938 (3,387,768)
  Budget and Risk Management Budget Administration   671,644 877,109 814,003 683,254 63,106 (130,749)
    Enterprise Risk Management   318,093 351,634 238,058 321,405 113,576 83,346
  Business Operations Audit and Advisory Services Administration   386,438 566,111 501,144 547,000 64,966 45,855
    Accounts payable   661,655 766,965 772,599 528,074 (5,634) (244,524)
    Business Operations   - - 20,156 52,008 (20,156) 31,852
    Environmental Health and Safety   960,133 1,346,980 1,069,584 1,032,484 277,397 (37,100)
    Procurement and Support Services   1,017,957 1,125,549 912,687 1,075,737 212,861 163,049
  Physical Planning Development Physical Planning Development   541,777 703,569 678,312 942,043 25,256 263,731
    Capital Planning Administration   1,388,107 1,457,490 1,274,367 1,320,751 183,123 46,384
    Facilities Services   11,439,338 13,368,529 10,304,870 11,554,072 3,063,658 1,249,201
  Fiscal Affairs/Controller Fiscal Affairs   2,388,199 2,414,204 2,407,850 2,456,302 6,354 48,452
  Human Resources Human Resources   2,652,975 3,312,200 3,090,339 2,894,231 221,861 (196,109)
  Information Technology Information Technology Service   7,956,970 10,365,876 9,411,920 8,584,108 953,956 (827,812)
                   
    Administration and Finance Total Expenditures (not including Benefits)   31,542,918 41,653,117 36,055,854 33,163,664 5,597,263 (2,892,191)
                   
    Administration and Finance Benefits Total*   - 13,568,616 13,580,693 13,672,294 (12,077) 91,601
                   
    Administration and Finance Total   31,542,918 55,221,734 49,636,547 46,835,958 5,585,186 (2,800,590)
*Benefits are budgeted centrally and then allocated throughout the year. The benefit amount reflected in the 16-17 Budget Column is a projected figure.
 

Administration and Finance Budget Detail

Expense Type Budget Category 2015-16 Initial Budget (A) 2015-16 Revised Budget (B) 2015-16
Actuals (C)
2016-17 Initial Budget (D) 2015-16 Revised Budget to
2015-16 Actuals Variance
(B-C)
2016-17 Initial Budget to
2015-16 Actuals Variance
(D-C)
               
Revenues              
  General Fund Allocation - - - - - -
  Reimbursed Release Time - NR101 - - - - - -
  Indirect Cost Recovery - Overhead Distribution - - - - - -
Total Revenue Allocation - - - - - -
               
Expenditures              
  Salaries 696,548 1,216,024 836,755 715,648 379,269 (121,107)
  Reimbursed Release Time - - - - - -
  Total Salaries and Reimbursed Release Time 696,548 1,216,024 836,755 715,648 379,269 (121,107)
               
  Operating Expenses 463,084 1,780,878 523,209 456,548 1,257,669 (66,661)
Total Expenditures (not including Benefits) 1,159,632 2,996,902 1,359,964 1,172,196 1,636,938 (187,768)
               
  Benefits* - 384,207 384,207 226,112 - (158,096)
Total Expenditures and Benefits: 1,159,632 3,381,110 1,744,172 1,398,308 1,636,938 (345,864)
               
Results of Operations            
  Transfers To - 2,000,000 3,200,000 - (1,200,000) (3,200,000)
  Transfers From - - - - - -
  Total Funding Transfers To/(From) - 2,000,000 3,200,000 - (1,200,000) (3,200,000)
               
Total Expenses and Funding Transfers 1,159,632 5,381,110 4,944,172 1,398,308 436,938 (3,545,864)
*Benefits are budgeted centrally and then allocated throughout the year. The benefit amount reflected in the 16-17 Budget Column is a projected figure.